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Booking enquiry

Campus Enquiry Checklist

Name of Event

Event Date

Events Timings

Event Organiser

Contact Details

Attendees

Location of Event

Brief Event description

Prices quoted

Checklist

Take enquiry with details aboveArrange site inspection to identify potential optionsAgree list of locations with dates and timings Including classrooms, lecture theatres, catering, parkingChurch enquiries- check with KU Faith AdvisorDance Studio/Studio Theatre enquiries- check availability with Jason Piper, Helen Minors, Stephen MasonDance Studios/Studio Theatre- once agreed, arrange space inductionCheck availability with timetabling/ Events Team for TH spaces or whomever is responsible for the areaDoes it fit our criteria (something particularly to impact TH but all to be agreed)RAMS carried out based on agreed rooms / locationsRisk Assessment approved by KU Head of Health, Safety and Security ManagerInform Estates Department (process TBC)Final Approval from KUSCO Managing DirectorKUSCO Booking Form and Terms & Conditions to be issued with agreed rooms and costsFire Safety Procedure and Campus Map sent to clientInvoice client and receive payment before event starts on site

Roles and ResponsibilitiesSecurity & StewardingComms and MediaCleaning and Campus SupportWaste ManagementWelfare and ToiletsCatering RequirementsSignage

Income / Costs Analysis

Income Quote

Staff CostConference Team

Staff CostSecurity, Campus Support, IT etc

Energy CostHeating & Lighting

Catering

Wear & Tear5% of income

Other Costs(please state)

Total Costs

Profit(Income Quote less Total Costs)

Name of Event

Event Date

Event Timings

Event Organiser

Contact Details

Attendees

Location of Event

Brief Event description

Prices quoted

Checklist

Take enquiry with details above

Arrange site inspection to identify potential options Agree list of locations with dates and timings Including classrooms, lecture theatres, catering, parking Church enquiries- check with KU Faith Advisor Dance Studio/Studio Theatre enquiries- check availability with Jason Piper, Helen Minors, Stephen Mason Dance Studios/Studio Theatre- once agreed, arrange space induction Check availability with timetabling/ Events Team for TH spaces or whomever is responsible for the area Does it fit our criteria (something particularly to impact TH but all to be agreed) RAMS carried out based on agreed rooms / locations Risk Assessment approved by KU Head of Health, Safety and Security Manager Inform Estates Department (process TBC) Final Approval from KUSCO Managing Director KUSCO Booking Form and Terms & Conditions to be issued with agreed rooms and costs Fire Safety Procedure and Campus Map sent to client Invoice client and receive payment before event starts on site Roles and Responsibilities Security & Stewarding Comms and Media Cleaning and Campus Support Waste Management Welfare and Toilets Catering Requirements Signage

Income / Costs Analysis

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