Close this search box.

Meeting room hire tips

Our conference and events team have put together some valuable tips and insights to ensure that your meeting room hire experience is seamless and successful.

Define Your Requirements

Before diving into the vast array of meeting room hire options, take a moment to clearly define your requirements. Consider the purpose of the meeting, the number of attendees, and any specific amenities or equipment you may need. Having a clear vision will help you narrow down your choices and find the ideal space that meets your specific needs.

Location, Location, Location

When it comes to meeting room hire, location matters. Consider the convenience and accessibility for all attendees. Choose a location that is easily reachable by public transportation and offers ample parking facilities. Additionally, think about amenities such as nearby restaurants, cafes, and hotels that can enhance the overall experience for you and your participants.

meeting room hire
Knights Park conference spaces kingston

Size and Layout

Ensure that the meeting room you choose can comfortably accommodate the number of attendees you expect. Consider the layout options available and select one that suits your meeting format. Whether you need a boardroom-style setup for a formal presentation or a collaborative space for interactive workshops, finding the right size and layout is key to a successful meeting.

Technology and Equipment

In today’s digital age, having the right technology and equipment is essential for effective communication and presentations. Check that the meeting room you’re looking to hire is equipped with audiovisual tools, including projectors, screens, and sound systems. High-speed internet connectivity is also crucial for seamless video conferences and online collaborations.

Roehampton Business school classrooms for hire
Hawker Wing - classrooms for hire

Comfort and Ambiance

A comfortable and inviting ambiance can greatly impact the productivity and engagement of your meeting. Ensure that the meeting room offers ergonomic seating, ample natural light, and proper ventilation. A pleasant environment fosters creativity and focus, allowing your participants to make the most of their time together.

Catering and Refreshments

Consider whether you will need catering services during your meeting. Many meeting room hire providers offer a range of options, from simple refreshments to full meals. Having access to quality catering can keep your participants energised and focused throughout the day.

Refreshments at conference facilities kingston

Flexibility and Support

Look for a company like Space at Kingston that offers flexibility and excellent customer support. Ensure that they are willing to accommodate any changes or additional requests you may have. A responsive and supportive team can make a significant difference in ensuring a smooth and stress-free meeting experience.

At Space at Kingston, we understand the importance of finding the perfect meeting room to hire that suits your unique requirements. With our numerous meeting spaces and our specialist team, we are dedicated to helping you find the ideal venue for your next meeting.

Contact us today and let us guide you through the process of meeting room hire. We are here to ensure that your meeting is a resounding success, from start to finish.

Alternatively contact us via email on telephone

Tel: 0208 417 6789


We can also be found on social media where you can see more photos and videos of our Spaces as well as even more reviews from happy clients.

Don’t just take our word for it, book a tour and see for yourself!

Our Newsletter

Sign up below to receive our newsletter and up-to-date information on what we can offer for all your future events.

You will always have the option to unsubscribe at any time – Data Protection Policy